A Certified QuickBooks ProAdvisor
Reliable Clean-Up Bookkeeping Services
If you are months or years behind with your bookkeeping or nearing a tax deadline, I can quickly reconstruct, reconcile, and update your financial records to ensure accuracy and tax compliance. I offer a sympathetic, unbiased process, along with a plan to get you back on track.
Are you behind on your books? You're not the only one — and your situation can be corrected
It is most common for small businesses to fall behind on their bookkeeping. Life gets busy, the bookkeeper resigns, QuickBooks ends up a mess, and then tax season comes around with nothing reconciled. The longer the situation goes on, the more frightening it becomes. At SmartNumbers Bookkeeping, I do this every week—taking a stack of months that haven't been reconciled, missing receipts, and miscategorized transactions, and turning them into clear, accurate books ready for tax purposes —usually faster than business owners expect.
I offer QuickBooks Online services to small businesses; all you need to do is grant me access and I’ll take care of the difficult tasks. Because each business is different and your accounting should reflect that, I'll set up a solution that's tailored just for you. Why not book a free consultation today?
The Bookkeeping Clean-Up Process Is As Follows:
Initial Audit:
Document Collection:
Document Collection:
Review QuickBooks to find missing transactions and incorrect balances in all accounts.
Document Collection:
Document Collection:
Document Collection:
Collect all of your bank and credit card statements, receipts, invoices, and loan documents.
Lock Period Dates:
Document Collection:
Reconcile Bank Accounts:
Lock the dates in QuickBooks for the period being fixed to prevent new transactions from interfering with the clean-up.
Reconcile Bank Accounts:
Reconcile Bank Accounts:
Reconcile Bank Accounts:
Check the monthly bank and credit card statements against internal records to ensure every transaction matches.
Review Equity and Loans:
Reconcile Bank Accounts:
Review Equity and Loans:
Ensure the equity accounts, owner contributions, and distributions align with the most recent tax return.
Validate Balances:
Reconcile Bank Accounts:
Review Equity and Loans:
Pay close attention to the balance sheet because if it is accurate, the profit and loss statement will be too.
Fix Categorization:
Clean the Chart of Accounts:
Maintain Audit Trails:
Look for transactions not categorised or items wrongly placed in "Ask My Accountant" and recode them into the correct accounts.
Maintain Audit Trails:
Clean the Chart of Accounts:
Maintain Audit Trails:
Void incorrect entries instead of deleting them to preserve a reliable history of changes.
Clean the Chart of Accounts:
Clean the Chart of Accounts:
Clean the Chart of Accounts:
Merge duplicate categories and eliminate redundant ledger accounts
Accounts Receivable (A/R):
Accounts Receivable (A/R):
Clean the Chart of Accounts:
Check aging reports to address unapplied credits, duplicate customer payments, and old ghost invoices.
Accounts Payable (A/P):
Accounts Receivable (A/R):
Accounts Payable (A/P):
Remove old bills, unused vendor credits, and repeated payments.
Generate Final Reports:
Accounts Receivable (A/R):
Accounts Payable (A/P):
Prepare the financial statements: the P&L report, Balance Sheet, and General Ledger.
Frequently Asked Questions:
Please reach me at sandra@smartnumbersbookkeeping.com if you cannot find an answer to your question.
No. I regularly clean up multiple years of neglected books. The process is the same; it just takes a bit longer in this case. I always carry out a preliminary assessment and give a fixed price at the start.
The amount will depend on the number of months you are behind, on your transaction volume, and on the condition of the file; after a rapid, free evaluation, I will give you a fixed, all-in price so as to prevent any surprises.
The service suits small and medium-sized businesses, startups, and entrepreneurs who have fallen behind on their accounts or tax returns. Whether you've managed things yourself or used a bookkeeper before, I'll help get everything sorted quickly.
Cleanup organizes your financial records so you can make decisions with confidence. It ensures compliance with tax requirements, improves report accuracy, and gives you a clearer understanding of cash flow, profitability, and growth prospects. Using accurate data and clear financial information greatly increases your business's chance of survival.
Start with a free consultation to review your current accounting. Then, I’ll evaluate the cleanup scope and provide a custom quote. Once you sign on, I’ll begin onboarding and start work immediately.
Most catch-ups take a few weeks, while bigger multi-year cleanups take longer. If you have a tax deadline, let me know so I can prioritize it.
Yes, that is the main reason clients call. I can prepare accurate financial statements from the previous year so I can complete your return (or amended return) quickly and correctly.
Sure, if you want to. Most clients catching up choose our monthly bookkeeping service to avoid falling behind again.
Call (912) 229-1639 or request a free consultation. I’ll assess the backlog and provide a clear plan and price.
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